Senior Resources Management Associate

About this role

The Senior Resources Management Associate at IOM is responsible for coordinating and providing technical support to budgetary, financial, human resources, and administrative functions of the Country Office. Under the supervision of the Deputy Regional Director (Management) and the Head of Office, the incumbent supports the Resources Management Unit across financial management, procurement, payroll, and donor reporting. The role requires close coordination with the Regional Resource Management Officer and various internal and external stakeholders.

Responsibilities

• Provide overall support to the Resources Management Unit (RMU) in financial, procurement, human resources and other administrative activities.
• Monitor, process and reconcile financial transactions and payments to staff and suppliers; maintain financial records using the IOM ERP System.
• Monitor budget versus actual financials for the operational activities of the Country Office.
• Review validity checks on monthly payroll projectization results of the Country Office.
• Review imprest accounts and guarantee the safe custody of all available cash.
• Contribute to the preparation of Country Office monthly accounts closure and budgets, accounting, financial, statistical and donor reports.
• Validate Travel Authorizations, expense claims and supporting documents prior to dispatch for computation and reimbursement.
• Oversee procurement activities including obtaining quotations, preparing evaluations, issuing Purchase Requisitions, Purchase Orders or Service Agreements.
• Assist with the management of the office asset inventory in line with IOM Assets inventory policy.
• Liaise with Regional Offices, Country Offices, MAC and PAC with regard to financial and administrative activities.

Qualifications

• University degree in Accounting, Commerce, or Business Administration with four years of relevant professional experience; or High school diploma with six years of relevant professional experience.
• Minimum 4 years of relevant professional experience

Languages

• English (required, fluent oral and written)
• French (required, fluent oral and written)

Key skills