Transport Assistant

About this role

The Transport Assistant supports daily dispatch, vehicle movement coordination, and fleet administration for a UN Secretariat transport operation. The role involves reception and registration of vehicles and equipment, maintaining fleet databases and movement logs, and liaising with drivers, technicians, and supervisors to ensure operational continuity. The position is in-person with an expected duration of 6 months.

Responsibilities

• Assist in coordinating dispatch activities and vehicle movements to ensure the efficient allocation and utilization of transport resources.
• Support the reception, registration, inspection, and documentation of incoming vehicles, MEH, containers, and transport equipment.
• Maintain and update databases, fleet records, movement logs, dashboards, and other operational documentation to ensure data accuracy and traceability.
• Coordinate vehicle and equipment movements between inspection areas, workshop bays, storage locations, washing facilities, and dispatch points.
• Liaise with drivers, technicians, dispatch personnel, supervisors, and end users to facilitate the smooth coordination of transport and workshop activities.
• Provide administrative and operational support to daily workshop, dispatch (UNTAP), and transport operations to ensure service continuity and operational efficiency.

Qualifications

• High School diploma or equivalent
• Minimum 3 years of relevant professional experience

Languages

• French (required, UN Level II)
• Creole (required, UN Level II)
• English (desirable)

Key skills